WebCheckout Equipment Reservations

WebCheckout Equipment Reservations is Elon University’s online system for students, faculty, and staff to reserve A/V equipment online. This system gives 24/7 access to reserving the equipment you need for projects, assignments, and events.

Reserve Equipment

  1. Go to http://www.elon.edu/webcheckout.
  2. Log in with your Elon username and password.
    After logging in, users associated with the School of Communications may be asked to select a location. Select either Media Services or Elon Television, depending upon the location in which the equipment you want to reserve is housed.
  3. The home page of WebCheckout will appear. In the navigation bar, click the "find resources" button.
  4. The Resource Types will display on the left side of the screen in a resource tree. Select the type of equipment you want to reserve.
    This list is hierarchical, so if you click on a resource, additional listings may appear below it for specific pieces of that type of equipment. It is important for you to select the specific resource from the hierarchical list. Otherwise the equipment list will either not display in the middle of the screen or it will say that you are unauthorized to use resources of a certain type.
  5. In the middle of the screen, find the specific piece of equipment you want to reserve, and then click Add under the Actions column. The item will appear under your Reservation Summary on the right-hand side of the screen. Continue to add other equipment reservations, if applicable.
  6. Click the "current reservation" button.
  7. Choose a start time/date and an end time/date.
    • To change the time, you can:
      • Highlight an hour or minutes field with the mouse and type in the appropriate numbers.
      • Place the cursor in a field and use your keyboard's Arrow Up and Arrow Down keys to increase or decrease the numbers.
    • To change the date, you can:
      • Type the numbers in between the dashes.
      • Type a descriptive phrase like "tomorrow," "next Tuesday", "10/15" or even "28" and the phrase will be translated to the proper date format. ("28" by itself would be interpreted to mean the 28th day of the current month and year.)
  8. Press either Enter or Tab to save.
    A box labeled "Problems" may appear underneath the reservation editing box to show any problems or conflicts that may occur as you choose dates and times for your reservation. Common problems may be:
    • The maximum reservation length is being exceeded
    • The end time conflicts with the location being closed
    • Reservation is being made too far in advance:
      • Elon Television equipment can be made no more than 2 weeks in advance
      • Media Services equipment can be made no more than 120 days in advance

    Correct each problem to allow you to confirm the reservation.

  9. Before clicking confirm, verify the information, including the reserved equipment. If you need to remove an item from your reservation, simply click the word "Remove" next to the item.
  10. Click “Confirm” to complete your reservation.
    There may be a brief time delay between when you make a reservation and when it appears in the WebCheckout software system.
  11. If you have completed the reservation properly, "Reservation confirmed" will appear below the box
  12. To pick up your requested equipment on the reserved date/time, visit the appropriate location (either Media Services or Elon Television) at the appropriate time.
    You will need your Phoenix Card to check out the equipment.

Please review our equipment policies for information on late fees.

Edit existing reservation

  1. Go to www.elon.edu/webcheckout.
  2. Log in with your Elon username and password.
  3. After logging in, some users may be asked to select a location. If you are associated with the School of Communications, you should have the option to select either Media Services or Elon Television. Select the appropriate location depending upon the location in which the equipment you want to reserve is housed.
  4. The home page of WebCheckout will appear. In the navigation bar, click the "current reservation" button.
  5. In the left-hand side of the window, your reservation(s) will appear.
    If you have multiple reservations, click on "Choose Another" and select the appropriate reservation to edit.
  6. You have the ability to change:
  • Start time
  • End time
  • Remove equipment: Click "Remove" next to the piece of equipment
  • Delete reservation: Deletes the entire reservation

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